Procurement Plan 2023 of the Agency for Support for BEREC (BEREC Office), v. 3.0
Procurement in the context of the activity of the BEREC Office means the acquisition by means of a contract of works, supplies or services and the acquisition or rental of land, buildings or other immovable property on its own account. The rules applicable to public procurement at the BEREC Office are defines in Regulation (EU, Euratom) 2018/1046 on the financial rules applicable to the general budget of the Union (General Financial Regulation). These rules are widely based on the rules set out in Directive 2014/23/EU on the award of concession contracts and Directive 2014/24/EU on public procurement.
Basic information about the Procurement Procedures launched by the BEREC Office
Principles
When awarding a contract, the BEREC Office follows the principles of transparency, proportionality, equal treatment, non-discrimination, sound financial management and ensuring competition to the extent possible.
Thresholds
The choice of the procurement procedure depends mainly on the threshold amounts, as follows:
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Estimated value of contract
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Type of standard procedure
Minimum applicable procedure
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Special procedures
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Services or supplies
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Works
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€0.01 - €1 000
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Simple payment against invoice
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Dynamic purchasing system for commonly used purchases
Competitive dialogue for particularly complex contracts
Negotiated procedure without prior publication of a contract notice for exceptional cases
Design contest
Innovation partnership for research
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€1 000.01 - €15 000
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Negotiated procedure with a single tender
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€15 000.01 - €60 000
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Negotiated procedure with at least three candidates, without a contract notice
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€60 000.01 to
<€140 000
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€60 000.01
< €5 382 000
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Negotiated procedure with at least five candidates, without a contract notice
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Procedures following a call for expressions of interest (list of pre-selected candidate or list of vendors)
(Procedure useful if a number of contracts are planned over a period of several years.)
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≥ €140 000*
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> €5 382 000*
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Open or restricted procedure with publication of a contract notice in the Official Journal
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Services under Annex XIV to Directive 2014/24/EU, concessions, certain research services and certain audio-visual or media services, without limit
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N/A
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Competitive procedure with negotiation
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*The Directive thresholds indicated in the table are the euro equivalents of the amounts laid down in SDR (special drawing rights – a virtual currency made up of a number of currencies (euro, dollar, yen and pound sterling) and used as a unit of account by the International Monetary Fund)
Transparency
To ensure transparency of its procurement procedures the BEREC Office uses the specialized electronic edition of the Official Journal of the EU for procurement – TED e-Tendering, the BEREC website and social media. The BEREC Office always publishes well in advance its procurement plan, which should be used as the main source of information by the economic operators for the forthcoming procurements.
TED eTendering is an EU institutions' eProcurement platform based on EU Directives on public procurement. Allowing free electronic access to call for tenders' documents such as contractual documentation, technical specifications, annexes, questions and answers etc., TED eTendering effectively represents an added-value extension to TED (Tenders Electronic Daily), the online version of the "Supplement to the Official Journal of the European Union".
e-Tendering is also used for the electronic exchange of information between the BEREC Office and the potential contractors, as well as for the electronic submission of documents in response to call for tenders.
Benefits for Economic Operators from the use of TED eTendering
- Free electronic access, at any time, to all publicly available calls for tenders
- Easy download of documents in the available language versions
- Consultation of available questions and answers and possibility to ask new questions
- Electronic subscription to a call for tenders to be informed about updates by email
- Email alerts about new calls for tenders published
All information on public calls for tenders is accessible even without registration.
Registered Economic Operators will get also access to the following functionalities:
- To submit questions related to the calls for tenders they are interested in
- To subscribe to calls for tenders in order to receive updates
- To have notification messages of calls for tenders saved in their TED eTendering account
More information about the use of TED eTendering can be found in the Quick Reference Guide prepared jointly by the European Commission and the BEREC Office.