BEREC

Public procurement

  • Open tender procedure - provision of parking places for the BEREC Office

    With an estimated value of 300 000 EUR, the EU Agency for Support for BEREC (BEREC Office), based in Riga, Latvia, has launched an open tender procedure for Provision of parking places for the BEREC Office . The subject of the current procurement procedure is the provision of maximum 25 parking places to the BEREC Office, over a period of 4 years, via the conclusion of a single Framework service Contract.

    The contract notice and procurement documents are published in the Official Journal (OJ) of the EU at the following link: https://ted.europa.eu/udl?uri=TED:NOTICE:343685-2020:TEXT:EN:HTML

    Deadline for receipt of tenders – 31/08/2020 23:59 (Riga time).

    All interested economic operators are invited to familiarize themselves with the procurement document available at the above link and to take into account the fact that the BEREC Office uses an e-Submission tool specific for the EU - TED e-Tendering.

    TED eTendering is an EU institution’s eProcurement platform allowing free electronic access to call for tenders' documents such as contractual documentation, technical specifications, annexes, questions and answers, etc. TED eTendering effectively represents an added-value extension to TED (Tenders Electronic Daily), the online version of the "Supplement to the Official Journal of the European Union".

    e-Tendering is also used for electronic exchange of information between the BEREC Office and potential contractors, as well as for electronic submission of documents in response to call for tenders. More details on the e-submission can be found in the Quick Reference Guide.

  • Guidebook for economic operators participating in procurement procedures of the Agency for Support for BEREC (BEREC Office)

    Guidebook for economic operators participating in procurement procedures of the Agency for Support for BEREC (BEREC Office) is designed to help economic operators to submit their tenders in response to an invitation to tender issued by the Agency for Support for BEREC (BEREC Office).

    However, the information contained in this document is of a general nature only and is not intended to address the specific circumstances of any particular individual or entity.

    Therefore the BEREC Office accepts no responsibility or liability whatsoever with regard to it.

    Likewise, any information, questions or observations, of whatever kind, contained in this document can in no way be regarded as a commitment on the part of the BEREC Office to enter into any contract. No binding commitment will be entered into until the procurement procedure is completed and the relevant contract is signed.

    Please note that references to "Tenderer" or "Invitation to Tender" in the different parts of this Guidebook must be understood, where relevant, as references, respectively, to "Candidate" or "Call for Tenders".

    The BEREC Office publishes detailed information related to all its procurement procedures on its website: https://berec.europa.eu/eng/berec_office/public_procurement/

    Procurement documents for each specific tender can be found at: https://berec.europa.eu/eng/document_register/subject_matter/berec_office/public_procurement_procedures/

  • Supply of Office Furniture and Other Equipment and Provision of Maintenance Services

    With an estimated value of 500 000 EUR, the EU Agency for Support for BEREC (BEREC Office), based in Riga, Latvia, launched an open tender procedure for the supply of office furniture (Lot 1) and acoustic pods  (Lot  2)  and  provision  of  maintenance  services. The objective of  the procurement  will  be  the establishment of framework contracts over a duration of 4 years.
    The contract notice and procurement documents are published in the Official Journal (OJ) of the EU at the following link: https://ted.europa.eu/udl?uri=TED:NOTICE:285300-2020:TEXT:EN:HTML

    Lot  1,  which  is  estimated  at  351  000  EUR,  targets  the  purchase  of  modern  and ergonomic  office furniture   and   other   equipment   for   meeting   rooms   and   adjacent  areas,   split   into   the   following categories:
    •     Desk / office tables
    •     Chairs
    •     Filling facilities (cupboards, pedestals, etc.) and accessories.

    Lot 2, which is estimated at 149 000 EUR, envisages the purchase of some single user acoustic pods and multi-person acoustic pods.

    For both Lots contractors are required to ensure delivery of the supplies to the BEREC Office premises, assembly, maintenance and disposal of the supplies at the end of their lifetime.


    Deadline for receipt of tenders – 31/07/2020 10/08/2020  12:00 (Riga time).
    All  interested  economic  operators   are  invited  to   familiarize  themselves   with  the procurement document available at the above link and to take into account the fact that the BEREC Office uses an e-Submission tool specific for the EU - TED e-Tendering.
    TED eTendering is an EU institution’s eProcurement platform allowing free electronic access to call for tenders' documents such as contractual documentation, technical specifications, annexes, questions and answers   etc.,   TED   eTendering   effectively   represents   an   added-value  extension   to   TED   (Tenders Electronic Daily), the online version of the "Supplement to the Official Journal of the European Union".
    e-Tendering is also used for electronic exchange of information between the BEREC Office and potential contractors,  as  well  as  for  electronic  submission  of  documents  in  response  to call  for  tenders.  More details on the e-submission can be found in the Quick Reference Guide. Ref. Ares(2020)3175364 - 18/06/2020

     

  • Public procurement at the EU institutions training session

    One of the tasks of the BEREC Office as decentralised Agency of the EU is to bring the EU closer to the citizens. Therefore the BEREC Office, in close cooperation with the Latvian authorities and other EU Institutions, develops and implements projects in support to the local community in the host member state – the Republic of Latvia.

    To establish sufficient capacity in the local businesses to submit high quality tenders to the BEREC Office and to enable the economic operators to understand the difference between the Latvian and  EU rules on procurement, on 18 September 2019 the Agency organised together with the Ministry of Transport, Ministry of Economy and Procurement Monitoring Bureau a training for the economic operators on EU public procurement.

    Agenda for the training session.

    The training is supported by the European Commission and the Council of the EU and covers the following subjects:

    • Introduction to the area of business of BEREC and the role of the BEREC Office – presentation by the BEREC Office Director;
    • General overview of the legal framework of the Agency for Support for BEREC - presentation by the BEREC Office;
    • Specificity of the procurement rules at EU Institutions and Agencies, with a focus on the specificities of the BEREC Office - presentation by the Secretariat General of the Council of the EU;
    • Electronic exchange and submission of documents and use of TED eTendering by the economic operators – presentation by DG DIGIT, European Commission;
    • Comparison of Latvian and EU public procurement – presentation by the BEREC Office and the Latvian Procurement Monitoring Bureau.

    Below you can find videos from the procurement training.

    Opening remarks from the BEREC Office and the Ministry of Economics of the Republic of Latvia

    Specificity of the procurement rules for EU institutions and EU Agencies with a focus on the specificities of the BEREC Office​

    Training on TED e-tendering and e-submission module by DG DIGIT

    Comparison of Latvian and EU public procurement rules by the BEREC Office and the Procurement Monitoring Bureau of Latvia

    Closing remarks from the Ministry of Transport of the Republic of Latvia and the Director of the BEREC Office

    More information about the public procurement steps at the BEREC Office and respective guidelines, please find here.

  • Privacy statement for public procurement procedures

     


     

    Privacy statement for processing of personal data within the implementation of the public procurement procedures organised by the BEREC Office

     
    1. What personal data do we collect?

    The following personal data are obtained from tenderers/candidates and contractors:

    • Identification data e.g. name, nationality, gender, place and date of birth, title, function, department and company, passport number, ID number, bank account reference (IBAN and BIC codes);
    • Contact details e.g. e-mail address, business telephone number, mobile telephone number, fax number, postal address, country of residence, internet address;
    • Information relating to exclusion criteria e.g. declaration on honour, certificates for social security contributions and taxes paid, extract from judicial records;
    • Information relating to selection criteria e.g. expertise, technical skills and languages, educational background, professional experience including details on current and past employment.
    1. For what purpose do we collect personal data and on which legal basis?

    The processing of personal data is necessary to run procurement procedures and manage corresponding contracts in the context of the performance of a public interest task, namely the management and functioning of the BEREC Office and BEREC.

    Therefore, the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the BEREC Office (Article 5(a) of Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC).

    The legal bases confirming the lawfulness of the respective data processing operations can be found in the following legal acts:

    Regulation (EU, Euratom) 2018/1046 of the European Parliament and of the Council of 18 July 2018 on the financial rules applicable to the general budget of the Union, amending Regulations (EU) No 1296/2013, (EU) No 1301/2013, (EU) No 1303/2013, (EU) No 1304/2013, (EU) No 1309/2013, (EU) No 1316/2013, (EU) No 223/2014, (EU) No 283/2014, and Decision No 541/2014/EU and repealing Regulation (EU, Euratom) No 966/2012 (‘Financial Regulation’) and in particular Article 38, 167, 198, 200.

    The processing of data relating to offences and criminal convictions in the form of an extract from the judicial record or declaration of honour is justified in view of Article 11 of Regulation 2018/1725 since it is explicitly foreseen in the Financial Regulation

    1. Who may receive your personal data?

    For the purpose detailed above, access to your personal data is granted to:

    • the staff of the BEREC Office in charge of procurement procedures;
    • experts from BEREC providing opinions and advice in specific cases;
    • Members of the public: in case you are awarded a contract by the BEREC Office, in accordance with Article 38 of the Financial Regulation, the BEREC Office has the obligation to publish the information on the outcome of the procurement procedure (except for very low value contracts i.e. below EUR 15. 000). The information will concern in particular your name and address, the amount awarded and the name of the project or programme for which you are awarded a contract.

    In compliance with Article 57 of the Financial Regulation, candidates and tenderers are informed that, for the purposes of safeguarding the financial interests of the Union, their personal data may also be communicated to internal audit services, to the Court of Auditors or to the European Anti-Fraud Office (OLAF) and to other EU institutions and bodies.

    1. How long are your personal data kept?

    Your personal data are kept seven years as of the year following the last payment under the awarded contract. This retention period applies to both successful and unsuccessful tenderers/candidates as well as contractors.

    Where personal data are published in compliance with Article 38 of the Financial Regulation, the information shall be removed two years after the end of the financial year in which the funds were legally committed. This shall also apply to personal data referring to legal persons whose official name identifies one or more natural persons. 

    1. What are your rights?

    You have the right to request from the controller access to and rectification or erasure of your personal data or restriction of processing.

    You also have the right to object to processing of personal data.

    The controller shall provide information on action taken on a request within one month of receipt of the request. That period may be extended by two further months where necessary, taking into account the complexity and number of the requests.

    1. Who is the data controller and how to exercise your rights?

    The BEREC Office shall exercise the tasks of the data controller for the purpose of these processing operations.

    To exercise the mentioned rights, you can contact the controller as follows: procurement@berec.europa.eu.

     

    If you feel your data protection rights have been breached, you can always lodge a complaint with the BEREC Office’s Data Protection Officer (dpo@berec.europa.eu) or with the European Data Protection Supervisor: edps@edps.europa.eu.