BEREC

Rules

Introduction

The main reference for each candidate is the Decision No MC/2016/08 of the Management Committee of the BEREC Office on the Rules Governing the Traineeship Programme.  The rules provide useful information concerning, among other things, the selection procedure, the eligibility criteria, the organization and the duration of the traineeships, the rights and duties of the trainees.

Trainees are entitled to a monthly grant amounting to 25% of a basic monthly salary of a temporary agent in grade AD5, step 4, applicable at the starting date of the Traineeship. The grant for this year’s Traineeship Programme has been determined to EUR 929.44.

Trainees who receive a grant and, whose place of recruitment at the beginning of the traineeship is more than 150 km from Riga, are entitled to compensation for the travel expenses incurred at the beginning and end of the training period.

To be admitted to the graduate traineeship programme, applicants must:

- be nationals of a Member State of the European Union;

- have by the beginning of the traineeship successfully completed at least three years of higher education course (university studies) or equivalent education in a field of interest to the BEREC Office attested by a diploma or relevant official certificate;

- have a very good knowledge of at least two EU official languages, whereas one language should be English (level C2 according to the language levels of the Common European Framework of Reference) to fully profit from the traineeship and to be able to follow meetings and perform adequately.

More specific details are also included in the Traineeship Notices published on the website (please consult the section “Apply on-line").

Privacy Statement for processing of personal data for the implementation of the BEREC Office Traineeship Programme

Personal data provided by candidates as part of a selection and recruitment procedure of trainees are collected and further processed according to Regulation (EC) 45/2001 of the European Parliament and of the Council of 18/12/2000 on the protection of individuals with regard to the processing of personal data by Community institutions and bodies on the free movement of such data.

The Data Controller for the current processing operation is the BEREC Office represented by the Administrative Manager.

The data provided by the candidates are collected only for the purpose of the selection and recruitment of trainees at the BEREC Office in compliance with the provisions of the BEREC Office Management Committee Decision on the Rules governing the Traineeship Programme of the BEREC Office (MC/2016/08). The data will not be used for any other purposes.

The data to be collected for the purpose mentioned above are the following:

At the selection phase

The candidates are requested to submit their application though the on-line module available on the BEREC website by providing the following personal data:

  • Identification of the candidate (surname, first name, date of birth);
  • Contact data: e-mail address(es) and telephone number(s);
  • Information for assessing eligibility: nationality, knowledge of EU languages and university degree.

The candidates are requested to provide a Curriculum Vitae and a motivation letter.

If the candidates do not provide these data, they will not be able to complete the application.

Optionally the candidates may indicate any recognised disabilities, which necessitate any special arrangement in the context of the section procedure.

For statistical reasons candidates will be asked to indicated their gender.

Filling in these fields is not mandatory and the candidates will be able to submit their application without filling them in.

Once the candidates have decided to submit electronically their application, changing and/or adding data before the end of the selection procedure is no longer possible.

These data will be processed by the Administration and Finance Unit and will be provided to the Members of the Selection Committee.

At the recruitment phase:

In addition to the data listed above recruited candidates will need to provide the data listed below to be used for establishing the trainee’s file and to allow for their entry into service.

These data will be processed by the Administration and Finance Unit and by the staff members involved in the BEREC Office Financial Circuit.

The candidates have at all times the right to access their data or request their blocking or erasure by submitting an email to traineeships@berec.europa.eu. Such requests will be treated as soon as possible and not later than 14 working days following the date of their recording. The date of recording of the request will be confirm by replying to original e-mail. Following a request, the files of recruited candidates will be deleted 5 years after the discharge of the financial years during which they have received payment from the BEREC Office.

The candidates may request rectification of their data under the following conditions:

At the selection phase:

Once the candidate has decided to submit electronically his/her application, changing and adding data before the end of the selection phase is no longer possible.

After the selection is finalised:

After the closure of the selection procedure the candidates may request rectification of their data by sending an e-mail message to: traineeships@berec.europa.eu. Such requests will be treated not later than 14 working days following the date of their recording.

Personal data of recruited trainees are filed and stored for a period of 50 years with elimination after five years of all documents except the online application forms, the traineeship agreements and the attestations of traineeships, if available. The files of candidates who are a) rejected; b) not pre-selected; c) pre-selected but not recruited: or d) who withdraw their application are retained for 2 years after the date of entry into service of the recruited trainee.

Should you have any questions related to your rights, feel free to contact the Data Controller by sending an e-mail to: traineeships@berec.europa.eu or the BEREC Office Data Protection Officer by sending an e-mail to: DPO@berec.europa.eu.

In case of dispute, complaints can be addressed to the European Data Protection Supervisor.

Last up-date: 5 August 2016